itelligence UK (formerly Chelford) to roll out SAP ERP and Barcode Technology

BOUGHEY DISTRIBUTION ERP IMPLEMENTATION PROJECT:Project Update March 27, 2011

Sunday 27th March 2011

Our internet order progresses at the speed of BT!

The PCR commercials continue and are yet to be resolved. In addition we are still identifying changes as we test existing PCR’s. This becomes a concern and we discuss whether we should now allocate some of these changes to post go-live. Unless they effect the anticipated go-live dates we will continue to develop them.

SAP
- Go-Live July 2011 (projected July 2011)
- Testing ready September 2010 (projected February 2011)

Biztalk
- Development continues
- Go-Live April 2011 (projected April 2011)
- Testing ready October 2010 (projected March 2011)

Optimisation
- Follow-up plan to be executed

Vehicle Tracking
- Go-Live February 2011
- Training Completed

RF
- Go-Live July 2011 (projected July 2011)
- Testing ready October 2010 (projected February 2011)
- Development Progressing as expected

Directors Outstanding tasks
Go-Live strategy 
Archive Plan

Commentary
Budget
On Budget
Time                     
SAP On Plan
Risks                     
IT Resource Reliance
Go-Live strategy
Stocktake requirements
SAP team resource constraints

JB Next Steps…
SAP Quality Plan

BOUGHEY DISTRIBUTION ERP IMPLEMENTATION PROJECT: Vehicle Tracking Project Kicks Off October 29, 2010

Friday 29th October 2010

Training plans near completion. Initially the guys will start with the basics in order to build confidence within the staff. This will also give a few weeks breathing space in order to test the complex processes (that are ready) before they are expected to train other people. The vehicle tracking project training begins, although a specific go-live date is pending our technical requirements being agreed. Additional RF costs are submitted for review accompanied by a comprehensive ROI document! My attentions are also drawn back to our Biztalk development as this is now slipping. This is due to the increased amount of development work in the SAP project. My attentions are also drawn back to our Biztalk development as this is now slipping. This is due to the increased amount of development work in the SAP project.

SAP
- Go-Live February 2011 – April 2011 (projected April 2011)
- FI separate go-live decision to be made
- Testing ready September 2010 (projected November 2010)
- Graduate Developer Recruitment in progress
- IT Manager Recruitment in progress

Biztalk
- Development parked
- Go-Live April 2011 (projected April 2011)
- Testing ready October 2010 (projected October 2010)

Optimisation
- Development meeting parked
- Follow-up plan to be executed

Vehicle Tracking
- Go-Live Date Pending Contract
- Training Started

RF
- Go-Live April 2011 (projected April 2011)
- Testing ready October 2010 (projected December 2010)
- Development Progressing as expected

Directors Outstanding tasks
Go-Live strategy
Meeting with customers
Archive Plan
Training Plan

Commentary
Budget
On Budget – Additional RF Hardware/Development
Time
SAP On Plan
Tracking – Behind Plan
Risks
IT Resource Reliance
Go-Live strategy
Stocktake requirements
SAP team resource constraints

JB Next Steps…
SAP Quality Plan
Training/Testing Plan

BOUGHEY DISTRIBUTION ERP IMPLEMENTATION PROJECT: Training/Testing Preparations October 19, 2010

Friday 15th October 2010

The team are tasked with compiling both their training and testing plans for their individual areas. As the realisation phase continues towards completion the knowledge transfer plans are started. These will be one-on-one discussions between our internal team and the consultants – sort of a start to a “train the trainer” approach.The optimisation system is now live and I task the team with a follow-up plan to facilitate working through any operational queries etc. We need to analyse the effect of the changes in our working practices. The deadline for our extra RF hardware requirements gets closer due to lead-times for installations – so this  acquires urgent status.We require some additional data from our customers in order to facilitate the extra requirements of WM.

SAP
- Go-Live February 2011 – April 2011 (projected April 2011)
- Training facilities need to be arranged
- FI separate go-live decision to be made
- Fortnightly Managers Meetings underway
- Testing ready September 2010 (projected November 2010)
- Graduate Developer Recruitment in progress
- IT Manager Recruitment in progress

Biztalk
- Development parked
- Go-Live April 2011 (projected April 2011)
- Testing ready October 2010 (projected October 2010)

Optimisation
- Development meeting parked
- Follow-up plan to be executed

Vehicle Tracking
- Go-Live Date Pending Contract
- Technical Meeting complete – Specification to be signed

RF
- Go-Live April 2011 (projected April 2011)
- Testing ready October 2010 (projected December 2010)
- Development Progressing as expected

Directors Outstanding tasks
Plan to inform customers
Archive Plan
Training Plan

Commentary
Budget
On Budget – Additional RF Hardware/Development
Time
SAP On Plan
Tracking – Behind Plan
Risks
IT Resource Reliance
Go-Live strategy
Stocktake requirements
SAP team resource constraints

JB Next Steps…
SAP Quality Plan
Training/Testing Plan

BOUGHEY DISTRIBUTION ERP IMPLEMENTATION PROJECT Training comes into view October 1, 2010

Friday 1st October 2010

 
The Optimisation project goes live as expected – it is difficult as people get up to speed in a live environment, i.e. coupled with constant queries and other daily duties but the team work tirelessly to make it happen. The SAP training will start at the beginning of November and therefore we have a deadline for facilities to be in place. I want each person in the business to have at least 1-2 hours of SAP exposure from then on in. We champion one of our internal IT team to investigate our proposals for a go-Live strategy. We also explore the possibility of moving forward earlier with the FI module. All the pros and cons are in discussion.

SAP
- Go-Live February 2011 – April 2011 (projected April 2011)
- Testing & Training to start first week November
- Testing ready September 2010 (projected November 2010)
- Graduate Developer Recruitment in progress
- IT Manager Recruitment in progress

Biztalk
- Development parked
- Go-Live April 2011 (projected April 2011)
- Testing ready October 2010 (projected October 2010)

Optimisation
- Go-Live August 2010 (actual 27th September)
- Development meeting parked

Vehicle Tracking
- Go-Live Date Pending Contract
- Awaiting Plan
- Technical Meeting complete – Specification to be signed

RF
- Go-Live April 2011 (projected April 2011)
- Testing ready October 2010 (projected December 2010)
- Workshops complete and development started

Directors Outstanding tasks
Go-Live strategy
Plan to inform customers
Archive Plan
Training Plan

Commentary
Budget
On Budget – Additional RF Hardware/Development
Time
SAP On Plan
Tracking – Behind Plan
Risks
IT Resource Reliance
Go-Live strategy
Stocktake requirements
WM configuration on internal staff

JB Next Steps…
SAP Quality Plan
Training/Testing Plan

BOUGHEY DISTRIBUTION ERP IMPLEMENTATION PROJECT Optimisation in the final stages September 24, 2010

Friday 24th September 2010

SAP realisation continues and makes good progress. We turn our attentions within the implementation team to producing a solid training and testing plan. One bottleneck at the moment is provided facilities so we explore acquiring extra space in order to provide the environment we need. Preparation is key and I get the departmental managers together to agree a common way forward. The final preparations for the vehicle scheduling project are put into place and we devise a plan to go-live with a subset of customers at a time in order to introduce each member of the department gradually. The main driver for this is that we have a sole person who has the knowledge to help in case of problems. The graduate recruitment continues to prove fruitless with the calibre of applicants falling short of our expectations.

SAP
- Go-Live February 2011 – April 2011 (projected April 2011)
- Testing ready September 2010 (projected October 2010)
- Graduate Developer Recruitment in progress
- IT Manager Recruitment in progress

Biztalk
- Development parked
- Go-Live April 2011 (projected April 2011)
- Testing ready October 2010 (projected October 2010)

Optimisation
- Go-Live August 2010 (projected 27th September)
- Development meeting parked
- Go-Live confirmed and strategy agreed

Vehicle Tracking
- Go-Live Date Pending Contract
- Awaiting Plan
- Technical Meeting wc 27th September

RF
- Awaiting Revised Plan
- Go-Live April 2011 (projected April 2011)
- Testing ready October 2010 (projected December 2010)
- Workshops started

Directors Outstanding tasks
Go-Live strategy
Plan to inform customers
Archive Plan
Training Plan

Commentary
Budget
On Budget – Additional RF Hardware/Development
Time
SAP On Plan
Tracking – Behind Plan
Risks
IT Resource Reliance
Go-Live strategy
Stocktake requirements
WM configuration on internal staff

JB Next Steps…
Optimisation implementation
SAP Quality Plan

BOUGHEY DISTRIBUTION ERP IMPLEMENTATION PROJECT RF Project Begins September 17, 2010

Friday 17th September 2010

RF commercials are agreed and the plan starts next week with the requirements gathering workshop, which will mainly involve working through the WM blueprint. As we make progress through the SAP realisation we arrange for a weekly conference call to facilitate a regular review of director lead actions. The project team and other vendors will be invited to join as and when required. We also consider to appointment of an IT manager to satisfy the future stability of the department. We would prefer someone with existing SAP experience to help move the department forward quickly post implementation. One concern at the moment is the overhead in getting our master data correct particularly around the WM requirements (eg. case sizes, qty’s etc). The sheer volume of work means we need to think about some extra resource on this to enable our project lead to stay focussed on the “bigger picture” – in particular ensuring that the RF and WM are in sync.

SAP
-          Go-Live February 2011 – April 2011 (projected April 2011)
-          Testing ready September 2010 (projected October 2010)
-          Identify changed outputs ready for informing customers
-          Developer Recruitment in Progress
-          IT Manager Recruitment in Progress

Biztalk
-          Development parked
-          TFS system installed – Dev environments to be completed
-          Go-Live April 2011 (projected April 2011)
-          Testing ready October 2010 (projected October 2010)

Optimisation
-          Go-Live August 2010 (projected 27^th September)
-          Final Training in progress
-          Development Meeting on hold

Vehicle Tracking
-          Go-Live date pending contract
-          Technical meeting wc 27^th September

RF
-          Plan added
-          Go-Live April 2011 (projected April 2011)
-          Testing ready October 2010 (projected October 2010)
-          Commercials agreed
-          Workshops start wc 20^th September

Directors Outstanding tasks
Go-Live strategy 
Plan to inform customers
Archive Plan
Training Plan

Commentary
Budget                
On Budget
Additional RF hardware
Additional RF Development

Time
On Plan –
Potential additional development in SAP project may delay testing start
Optimisation slightly delayed
Risks                     
IT Resource Reliance
Go-Live strategy
Stocktake requirements
WM configuration on internal staff

JB Next Steps…
Optimisation implementation
SAP Quality Plan

BOUGHEY DISTRIBUTION ERP IMPLEMENTATION PROJECT Workshops End August 13, 2010

Friday 13th August 2010

I have been studying the blueprints and comparing against the original plan. The impending review will be when we are advise of the number of days difference from the original quote and an explanation the differences. My initial thoughts are that the development days for the billing procedure, goods in diary, TMS, Forms, and Reports will all be significant, and that the accumulation of the 30 odd small enhancements will in itself become significant. If I was to take an educated guess I’d say there is somewhere between 100-150 development days in this work. I therefore ask the directors to spend some time reviewing the blueprints to pre-empt things they feel could be excluded if we have to concede some development.
SAP
- Go-Live April 2011 (projected April 2011)
- Testing ready September 2010 (projected October 2010)
- Project Contact – Kath Stacey
- Training arranged with Chelford for internal IT team early October (post realisation)

Biztalk
- Parked as they have done all initial work
- Go-Live April 2011 (projected 2011)
- Testing ready October 2010 (projected October 2010)

Optimisation
- Go-Live August 2010 (projected August 2010)
- Server Installation complete
- Initial training complete
- Interface development in Axapta has been started (completion 10 days)

Vehicle Tracking
- Go-Live August 2010 (projected go-live October 2010)
- Intention to go-live without tracking to original plan
- Awaiting project plan
- There are some concerns of how function this product will be without tracking
and a suitable backend system, but we are happy to implement to replace the
traffic sheet and get the guys familiar with the product

RF
- Plan added
- Go-Live April 2011 (projected April 2011)
- Testing ready October 2010 (projected October 2010)
- Awaiting definitive development costs after WM specification complete

Directors Outstanding tasks
Go-Live strategy
Plan to inform customers
Lockdown relevant holidays
Archive Plan
Training Plan

Commentary

 
Budget
On Budget
Outstanding quote for RF hardware/software and Licensing for 1-10
Potential additional development required for blueprint solution
Time
On Plan – Vehicle Tracking risk
Potential additional development in SAP project may delay testing start
Risks
IT Resource Reliance
Poor requirement collection due to incomplete mapping processes
Go-Live strategy
Stocktake requirements
WM configuration on internal staff

JB Next Steps…
Paragon/Isotrack implementation
Finalise SAP blueprint